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Manage Data Downloads

Benchmark Reports allows school and district administrators to download their assessment and Oral Reading Records Reports data for a school, multiple schools, or the entire district in a convenient CSV file stored in Downloads page where they can manage and retrieve their downloads.

Download Assessment Data

To begin downloading the assessment data:

1) Click on the Downloads icon from any report.

2) Select standards or test scores assessment data (or both) for the current grade or all grades. Selecting the "Student Username" field includes the usernames of the selected students into your assessment data.

The download file can include the following report types based on your selections in the CSV Download modal:

  • Standards Performance: The file contains assessment data by student and test by each question including points earned, total points, and standards aligned to each question. The questions are in sequential order. If the test is aligned to other standards or taxonomies, then column R will appear with the name of the taxonomy. Field Name, Student Username, is an optional field for the school and district level csv files that can be selected at the time of requesting the download.
  • Test Scores: The file contains assessment data by student and test including points earned, total points, and the overall test score (%) for the test.  Field Name, Student Username, is an optional field for the school and district level csv files that can be selected at the time of requesting the download.
  • Standards Performance and Test Scores: Both the standards performance and test scores data can be downloaded together in one file. The TestScore % field is added after the Total Points and before the Standards field. Field Name, Student Username, is an optional field for the school and district level csv files that can be selected at the time of requesting the download.
  • Test Status: The file contains assessment status data (e.g. Not Started, In Progress, Needs to Be Graded, and Complete) by test and student. Field Name, Student Username, is an optional field for the school and district level csv files that can be selected at the time of requesting the download.

Click here to download a file containing Benchmark eAssessments Data Files Descriptions and Fields.

3) Press the Download button.

4) A window appears informing you that the download has begun processing. You can press the Downloads button to go to the Downloads page to check the status of your downloads.

Requesting the same download within a single minute causes a window informing you that your download has already been requested.

5) When the file is ready for the user to download (or if it has an error), then a notification circle appears next to the download icon. A tooltip appears when the user hovers over the notification. Use the Downloads link to go to the Downloads page.

Download Oral Reading Records Data

To begin downloading the ORR Reports data:

1) Click on the Downloads icon from any report.

2) A window appears informing you that the download has begun processing. You can press the Downloads button to go to the Downloads page to check the status of your downloads.

Requesting the same download within a single minute causes a window informing you that your download has already been requested.

Accessing the Downloads page

Administrators can use a number of methods to access the Downloads page.

Access the Downloads page through Reports

Access the Downloads page through the Downloads icon.

Access the Downloads page through the Dashboard

Access the Downloads page through the Downloads icon in the Tools section.

Access the Downloads page through the Menu

Use the Downloads icon in the menu to access the Downloads page.

Navigate the Downloads Page

Users can visit the Downloads page to review assessment data that they are currently downloading or to review data that they have downloaded in the past. Users can also visit the Downloads page to create a recurrence for files that they view on a daily, weekly, or monthly basis.

Users can filter the files on the Downloads page by using the Filters section at the top of the page. Users can also search their Downloads by utilizing the Search field in the top right corner of the page.

At the top of the Downloads table, users find information sorted by Action, File name, Date/Time Requested, Source, and Recurrence.

Users can sort File name, Date/Time Requested, and Source columns in ascending or descending order by using the arrow icons next to the column title.

Users can sort the files in the Downloads table by All, Ready, Error, Processing, or Downloaded using the Action column.

Users can review file details by selecting the File Detail icon in between the File Name and Date/Time Requested columns. File details include: type, date range, school or district of origin, size, grade(s), and number of tests.

Users can sort the files within the Downloads table by All, Never, Daily, Weekly, or Monthly by selecting the Recurrence column.

Users can view child files of a recurrence by selecting the expand icon at the end of the parent file row. A recurring schedule can be changed by accessing the More Options icon within the row of the parent file.

Set a Recurring Downloads Schedule

Users can set a recurring downloads schedule for specific reports data by following a few steps on the Downloads page.

If a user would like to delete a parent file, this will also delete the recurrence that the user has set. Deleting child files will not impact the recurrence.
  1. Access the Downloads page.
  2. Select a reports data file from the Downloads page.
  3. Select the More Options icon at the right of the screen.
  4. Use the Recurrence button.

  1. Select the frequency of the data downloads by using the Repeat dropdown. (Never, Daily, Weekly, and Monthly are available)
  2. Select a start and end date.
  3. Use the Save button to schedule your download.
Setting a recurrence to “Daily”, “Weekly”, or “Monthly” causes the Download button next to your selected data report to disappear. Setting the recurrence to “Never” causes the Download button to reappear next to your selected data report.

Last Updated: September 08, 2023